upward
discuss a task
    en
    ru en

remote work: how to boost productivity — 9 proven tips

The transition to remote work was a stress during the pandemic. By 2022 almost everyone has overcome the stages of denial and anger, some are still bargaining, but the majority have leaned towards acceptance. Now, remote work is not a forced measure, but a modern format of work that opens up unprecedented opportunities for people - there has never been access to such a large number of talented individuals before.

Yandex, Skyeng, Zoon, Workle, Tinkoff Bank have been using full or partial remote work for a long time. We have also been working remotely for a while now, and our team is based in different countries.

Let's talk about how to effectively organize remote team work based on our own experience, not just about setting up a remote workspace or ensuring internet speed at home.

1. Core Principles

We have basic corporate values. These are not just "sterile" abstract concepts, but the foundation that we developed as a team a year ago. All values have been passed through each team member.

External values include openness, structure, and ambition. Internal values include proactivity, teamwork and respect. We also adhere to these values in remote work.

2. Goal Setting

The path to the company's global goal is set through the personal goals of employees. They were all identified during the rebranding process, and each member of the team knows what they are working for and how to achieve it. At the same time, the remote format does not contradict achieving goals.

3. Self-discipline

Colleagues independently manage their time and prioritize tasks. Each person has their own routine and self-organization life hacks:

  • — control the information flow by turning off non-work messengers
  • — do important tasks first
  • — cross off completed tasks from the daily planner
  • — take a 5-minute break every 1.5-2 hours for a recharge

4. Planning

Employees' days are scheduled in blocks on Google Calendar. Not only are general meetings or planners written there, but also daily tasks. This additionally organizes the employee, and everyone stays informed about current processes.

5. Flexible schedule

Our team lives in different time zones. Therefore, we practice a flexible start of the day with a standard eight-hour workday. We synchronize ourselves with Moscow time. We meet daily at 10.00 for a 15-minute planner - this sets the rhythm of work.

6. Communication and Collaborative Work

Remote work involves maximizing digital opportunities. It is important to find convenient programs for communicating with each team member. Here are several services we use:

Google Docs – a resource for documents that allows participants to make edits simultaneously and leave comments.

Miro – an interactive board for ideas, collaborative internal and commercial projects. A project in reality format.

Bitrix24 is a CRM system that is also used for internal communication among employees. It's an all-in-one solution.

Google Calendar is a service for scheduling meetings, events, and tasks. We use it for team collaboration, even if you prefer paper planners.

Google Meet is a platform for internal video meetings and allows us to transition from a task in Google Calendar directly to a video conference. It's perfect for internal calls.

Zoom is only used for meetings with clients.

Telegram is used for urgent communication within the team. The one.

WhatsApp is only used for communication with foreign clients.

Electronic document management (EDM) is used for exchanging documents with clients and partners. It deprives us of the title of kings of paper.

7. Control System

Our control system for completed tasks consists of daily meetings and weekly reports. During meetings, we discuss current processes, tasks, deadlines, responsible parties, what was done the previous day, and plans for the next day.

8. Corporate Etiquette

There are rules for remote work. Some of them are:

  • — we do not write in group chats information that concerns only one person
  • — we do not call without warning, we coordinate unscheduled calls so as not to distract each other from work
  • — we respond to emails received in the mailbox within an hour
  • — we communicate politely, greet each other, give detailed answers to questions
  • — when criticizing, we offer solutions: for any remark, there is a suggestion on what and how to change

9. Trusting Relationships

We communicate in a non-work-related chat, send emojis, gifs, and top memes, ask about what's happening with each of us. We provide more autonomy, encourage and motivate working towards results, hold offsite meetings, and gather in coworking spaces — all of these bring the team together.

The effectiveness of remote work depends not only on an individual in the team. It largely depends on how successfully work processes are arranged in the company, especially in remote work. Then, remote work becomes not a limitation of opportunities, but an opportunity for growth.

We actively explore
the world branding and advertising
Subscribe to our social media
accounts to explore the world together.
contact us
briefly describe the task

Policy on the Processing of Personal Data

 

1. General Provisions

This Personal Data Processing Policy is drafted in accordance with the requirements of Federal Law No. 152-FZ dated July 27, 2006, “On Personal Data” (hereinafter referred to as the Personal Data Law) and defines the procedure for processing personal data and the measures taken to ensure the security of personal data by LLC “AISIU+” (hereinafter referred to as the Operator).

1.1. The Operator considers the observance of human and civil rights and freedoms during the processing of personal data, including the protection of the right to privacy, personal and family confidentiality, to be its primary objective and essential condition for carrying out its activities.

1.2. This Policy of the Operator regarding the processing of personal data (hereinafter – the Policy) applies to all information that the Operator may receive about visitors to the website .

2.9. Personal data made publicly available by the subject of personal data – personal data to which the subject has granted access to an unlimited number of persons by giving consent to the processing of personal data made publicly available, in accordance with the procedure established by the Personal Data Law (hereinafter – personal data made publicly available).

2.10. User – any visitor of the website.

7.2. The Operator is also entitled to send the User notifications about new products and services, special offers, and various events. The User may at any time opt out of receiving such informational messages by sending an email to the Operator at hello@icu.agency with the subject “Unsubscribe from notifications about new products, services, and special offers.”

7.3. Anonymized data of Users collected through web analytics services is used to gather information about User behavior on the website, improve the quality of the website, and enhance its content.

8. Legal Grounds for Personal Data Processing

8.1. The legal grounds for the processing of personal data by the Operator are:
– Federal Law “On Information, Information Technologies and Information Protection” No. 149-FZ dated July 27, 2006;
– federal laws and other regulatory legal acts in the field of personal data protection;
– the Users’ consent to the processing of their personal data, including the processing of personal data permitted for distribution.

8.2. The Operator processes the User’s personal data only if it is provided and/or submitted by the User voluntarily through special forms available on the website . By filling out the relevant forms and/or sending their personal data to the Operator, the User consents to this Policy.

8.3. The Operator processes anonymized data about the User if this is permitted in the User’s browser settings (such as enabling the storage of cookies and the use of JavaScript technology).

8.4. The personal data subject independently decides to provide their personal data and gives consent freely, by their own will, and in their own interest.

9. Conditions for Personal Data Processing

9.1. Personal data is processed with the consent of the personal data subject to the processing of their personal data.

9.2. The processing of personal data is necessary to achieve the purposes provided for by an international treaty of the Russian Federation or by law, as well as to fulfill the functions, powers, and duties imposed on the Operator by the legislation of the Russian Federation.

9.3. The processing of personal data is necessary for the administration of justice, the execution of a court decision, or the decision of another authority or official subject to execution in accordance with the legislation of the Russian Federation on enforcement proceedings.

9.4. The processing of personal data is necessary for the performance of a contract to which the personal data subject is a party, a beneficiary, or a guarantor, or for the conclusion of a contract at the initiative of the personal data subject or a contract under which the personal data subject will be a beneficiary or a guarantor.

9.5. The processing of personal data is necessary for the exercise of the rights and legitimate interests of the Operator or third parties, or for the achievement of socially significant goals, provided that this does not violate the rights and freedoms of the personal data subject.

9.6. Personal data is processed that has been made publicly available by the personal data subject or at their request (hereinafter – publicly available personal data).

9.7. Personal data is processed that is subject to publication or mandatory disclosure in accordance with federal law.
10. Procedure for the Collection, Storage, Transfer, and Other Types of Personal Data Processing

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of current legislation in the field of personal data protection.

10.1. The Operator ensures the safekeeping of personal data and takes all possible measures to prevent unauthorized access to personal data.

10.2. The User’s personal data will never, under any circumstances, be transferred to third parties, except in cases related to the fulfillment of applicable legislation or if the personal data subject has given the Operator consent to transfer the data to a third party for the purpose of fulfilling obligations under a civil law contract.

10.3. If any inaccuracies in the personal data are identified, the User may update them independently by sending a notification to the Operator at the email address hello@icu.agency with the subject line “Personal Data Update.”

10.4. The period of personal data processing is determined by the achievement of the purposes for which the personal data was collected, unless a different period is specified by contract or applicable law. The User may withdraw their consent to the processing of personal data at any time by sending a notification to the Operator via email at hello@icu.agency with the subject line “Withdrawal of Consent to Personal Data Processing.”

10.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by those parties (Operators) in accordance with their own User Agreements and Privacy Policies. The personal data subject and/or User is solely responsible for reviewing such documents in a timely manner. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this clause.

10.6. Any restrictions established by the personal data subject on the transfer (except access), processing, or conditions of processing (except access) of personal data permitted for distribution do not apply in cases where personal data is processed for state, public, or other socially significant interests as defined by the legislation of the Russian Federation.
10.7. The Operator ensures the confidentiality of personal data during processing.

10.8. The Operator stores personal data in a form that allows identification of the personal data subject for no longer than is necessary to achieve the purposes of personal data processing, unless a longer storage period is established by federal law or a contract to which the personal data subject is a party, beneficiary, or guarantor.

10.9. The grounds for termination of personal data processing may include the achievement of the processing purposes, the expiration of the data subject’s consent, the withdrawal of consent by the personal data subject, or the identification of unlawful processing of personal data.

11. List of Actions Performed by the Operator with Collected Personal Data

11.1. The Operator carries out the collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.

11.2. The Operator performs automated processing of personal data with the receipt and/or transfer of the obtained information via information and telecommunication networks or without such transfer.

12. Cross-Border Transfer of Personal Data

12.1. Before initiating the cross-border transfer of personal data, the Operator must ensure that the foreign country to which the data is to be transferred provides reliable protection of the rights of personal data subjects.

12.2. Cross-border transfer of personal data to foreign countries that do not meet the above requirements may only occur if there is written consent from the personal data subject for the cross-border transfer of their personal data and/or for the execution of a contract to which the personal data subject is a party.

13. Confidentiality of Personal Data

The Operator and other individuals who have access to personal data are obligated not to disclose or distribute personal data to third parties without the consent of the personal data subject, unless otherwise required by federal law.

14. Final Provisions

14.1. The User can obtain any clarifications regarding the processing of their personal data by contacting the Operator via email at hello@icu.agency.

14.2. Any changes to the Operator’s personal data processing policy will be reflected in this document. The Policy is valid indefinitely until replaced by a new version.

Monitoring and improving

By continuing to use our website, you consent to the use of cookies. We use cookies to enhance user experience, analyze traffic, and personalize content.

Thanks for signing up!

Wrong email format!

Your message has been sent successfully!